Payroll services for US small businesses

Payroll mistakes are stressful and expensive. We run payroll for owner-operated US businesses so employees are paid correctly and payroll taxes are recorded, deposited and reported accurately.

We work with restaurants, grocery and convenience stores, warehouses, dental and health offices, and other small businesses with employees.

What is included

• Pay runs and withholding calculations
• Tracking of payroll tax deposits
• Quarterly Form 941 and annual Form 940 preparation
• W-2 and 1099 preparation at year end
• New-employee setup and payroll reports
• Tip and overtime records for restaurants and retail

How it works

1. Free consultation. Tell us about your business, your software and what you need.
2. We set up and review. We look at your records and agree on a simple plan.
3. We do the work. You get clear reports and reminders, with one contact for questions.

Pay schedules & employer payroll taxes

Every company pays on a different schedule. Our online payroll services for small business support:

• Weekly payroll (52 pay periods a year): common for restaurants, construction and hourly teams.
• Bi-weekly payroll (26 pay periods a year): employees are paid every two weeks on a set weekday.
• Semi-monthly payroll (24 pay periods a year): sometimes called bi-monthly payroll, paid twice a month (such as the 1st and 15th).
• Monthly payroll (12 pay periods a year): common for salaried corporate payroll services and single-owner S-Corps running self-employed payroll.

We also calculate and track all employer payroll taxes paid by the employer—including the 6.2% Social Security match, 1.45% Medicare match, federal unemployment (FUTA) and state unemployment (SUTA)—whether you use QuickBooks Payroll or ADP payroll services.

Common questions

Which payroll software do you work with?

We work with QuickBooks Online and Desktop and with ADP.

Can you handle tips and overtime?

Yes. We record tips and overtime correctly and separately. See our payroll for restaurants page.

Who files the payroll tax forms?

We prepare the quarterly and annual payroll forms and arrange filing as agreed with each client.

What is the difference between semi-monthly vs. bi-weekly payroll?

Bi-weekly payroll pays employees every two weeks, resulting in 26 paychecks per year (with two months having three pay dates). Semi-monthly payroll pays twice a month on fixed dates (such as the 15th and last day), resulting in 24 paychecks per year.

What payroll taxes are paid by the employer?

US employers pay the matching share of FICA taxes (6.2% Social Security up to the annual wage base and 1.45% Medicare), plus Federal Unemployment Tax (FUTA) and state unemployment or disability taxes where applicable.

Do you handle self-employed payroll for S-Corp owners?

Yes. We run reasonable-compensation employee payroll for S-Corp owners, handle tax withholdings, and file quarterly Form 941 and annual W-2 returns.